A secure dataroom is a virtual room with enhanced security features. It’s used to store and share sensitive documents during transactions like M&As and due diligence. Secure data rooms are utilized by a variety of organizations across industries to ensure compliance and safeguard sensitive information from cyber-attacks and other threats.

A secure data room usually comes with two-factor authentication. It also lets you see the IP address that is associated with the device, as well as the location from which users log in. You can set click for info up granular permissions for which documents and what activities a user is allowed to access. Some of the more sophisticated secure data room solutions allow you to restrict access to certain files by using the unique link or password. This could stop users from sharing documents that they have visited.

Encryption in transit and at rest is another important security feature. This ensures that if the server hosting your data is compromised, the data that has been intercepted will not be accessible to unauthorized third parties. Some virtual datarooms also use a zero-trust private content network in order to extend this protection to other applications and workloads. This ensures that even the most sensitive of information is secure, whether it’s on emails, devices managed file transfers, APIs or web forms.

Many secure data room providers permit you to add digital watermarks. They are visible when browsing PDF documents online, but is easily removed using a tool like Adobe Acrobat. The addition of watermarks is useful for making it easier to determine if a document downloaded is an original copy that has been altered.