The meticulousness of your records can help you assess the health of your company. Without them, you can’t quickly detect trends, calculate ratios, or make decisions for the future. These records are also needed to back up your financial statements, as well as when filing tax returns. These include income statements (profit and loss statements) and balance sheets.

Most states have departments of corporations or secretary of state offices that require businesses to file an official statement of ownership. Most have made these documents available online. You can search for these documents by name of the company, and often the websites will provide an inventory of officers or directors, addresses and other information regarding the company. Certain private firms or companies create directories of business. The directories may contain the city where a company’s headquarters or where it’s registered. They can also contain contact information, the principal officer or officers, as well as an outline of the kind of business the company is involved in.

A lot of cities require that any person or company operating an activity within the city must register, and many cities have put these documents online. Some counties also have an index of business names that are fictitious, where the most important partners or officers of a company could be listed, along with their addresses. Some states keep a master list of all business names that are fictitious. The secretary of state and corporate departments have made these online.

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