Board portals are hubs for managing meetings that are safe. Board portals allow members to spend less time dealing with administrative tasks, and more focused on governance. A robust portal for board members eliminates the cost of printing and distribution of the physical board materials.

Ideally, board documents should be sent out at least two to three days prior to the meeting, so that directors can go through the documents prior to the meeting. This gives the board enough time to talk about and clarify the content of each report prior to the meeting. This is also the best time to ensure that all directors are aware about any modifications made to the original report, as well as any new information that is contained in an update.

Boards benefit from a full set of tools that enable them to effectively prepare for https://www.syedmarketingblog.com/secure-data-rooms-the-cornerstone-of-modern-business-security/ and run meetings, share documents, collaborate with peers and committees, and create minutes following each meeting. Moreover, they should be able to provide their stakeholders with a single source of truth for the most up-to-date accurate, complete and accurate documents for the board.

To ensure the best results from your portal, partner with an organization that is willing to communicate directly with your IT team and take into account the specific security requirements of your company. Be sure that the application you choose is ISO 27001 compliant, with encryption in transit and at rest, and granular control over access and authentication. It should also offer 24/7 support from a dedicated internal specialist team. Verify that the vendor of your board portal regularly undergoes internal and external audits as well as penetration tests.